Office Manager

Requirements & Activities

Requirements :
・3~4 years in Admin, preferably within Japanese organization
・Japanese (Native level), English (Business level)
・Capacity to handle & prioritize multi-tasks
・Willing to help people
・Good communication skills, logical reporting to management & collaboration with peers
・Basic MS office skill (Word, Excel, PowerPoint, Outlook)

Activities : 
・Office move (expected first mission)
・Office setup (furniture, phone, internet etc), order office goods & stationary
・Event & trip organization
・Reservations (Meeting room, event, trip)
・General support (help internal members, sending internal announcements, making copies/scanning)
・Dealing with visitors, serving customers (either physically at office / by phone etc)
・Dealing with registrations / forms for various applications, on behalf of company (ie: vendor application, notification to fire station etc)
・Monthly/ (by certain deadline) - Issuing/binding/sending invoices and contracts (communicating with internal & external counterparts)
・Occasional- Sending general announcement to customers  etc...
・Support various official office events  (off site, hiring, user meetings, seminars, exhibitions etc)
   *This role will not be responsible for the planning of the external  events